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Overview
An indispensable tool for administrators and users who need to access and operate computers remotely is Remote Desktop Protocol or RDP. This guide will walk you through the steps to create a new user on a Windows machine and grant them RDP access, ensuring secure and efficient remote management.
Introduction
However, for security and administrative purposes, you might need to create a new user account specifically for RDP access. This guide will cover the entire process, from creating a new user to configuring the necessary settings for remote access.
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Benefits of Using RDP
- Remote Management: Administrators can manage and troubleshoot remote computers without being physically present.
- Flexibility in Access: Employees may access their workstations from any location, which boosts flexibility and productivity
- Centralized Control: IT departments can centrally control user permissions and access levels.
- Cost-Effective: Reduces the need for physical infrastructure and on-site support.
Step-by-Step Guide
Step 1: Creating a New User
- Open Computer Management
- Press Win + X and select Computer Management.
2. Navigate to Local Users and Groups
- In the left pane, expand Local Users and Groups and click on Users.
3. Create a New User
- Right-click on Users and select New User.
- Fill in the user details such as Username, Full Name, Description, and Password.
- Uncheck User must change the password at the next logon if you don’t want the user to change their password immediately.
- Click Create and then Close.
Step 2: Adding the User to the Remote Desktop Users Group
- Open Computer Management
- If not already open, press Win + X and select Computer Management.
2. Navigate to Remote Desktop Users
- After Local Users and Groups is expanded in the left pane, click Groups.
- Double-click on Remote Desktop Users.
3. Add the User to the Group
- Click on Add.
- Type the username you created earlier and click Check Names to verify.
- To add the user to the Remote Desktop Users group, select OK.
Step 3: Enabling Remote Desktop
- Open System Properties
- Press Win + R, type sysdm.cpl, and press Enter.
2. Navigate to Remote Settings
- Click on the Remote tab.
3. Allow Remote Connections
- Under Remote Desktop, select Allow remote connections to this computer.
- Alternatively, uncheck if you need to support previous RDP versions. Only permit connections from machines using Network Level Authentication for Remote Desktop.
- Click Apply and then OK.
Step 4: Configuring Firewall Settings
- Open Windows Firewall
- Press Win + R, type control, and press Enter to open the Control Panel.
- Go to All Control Panel Items > Windows Defender Firewall.
2. Allow Remote Desktop Through Firewall
- Select Allow a programme or feature through Windows Defender Firewall in the left pane.
- Scroll down and ensure that Remote Desktop is checked for Private and Public networks.
- Click OK.
Step 5: Testing RDP Access
- Obtain the Computer’s IP Address
- Press Win + R, type cmd, and press Enter to open Command Prompt.
- Type ipconfig and press Enter.
- Note the IPv4 Address of the computer.
2. Connect via Remote Desktop
- On another computer, open Remote Desktop Connection (press Win + R, type mstsc, and press Enter).
- Type in the computer’s IP address and select Connect after doing so.
- Log in with the new user credentials you created.
Conclusion
Following these steps, you have successfully created a new user on a Windows machine and granted them Remote Desktop access. This process is useful for managing remote access and ensuring only authorized users can connect to your systems. Always remember to follow best practices for security, such as using strong passwords and enabling Network Level Authentication when possible.
Remote Desktop is a powerful tool for administrators and users, providing flexibility and control over remote systems. You can take full advantage of its capabilities with the right configuration and security measures.
Drop a query if you have any questions regarding RDP and we will get back to you quickly.
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FAQs
1. Can multiple users connect to the same computer via RDP simultaneously?
ANS: – No, by default, only one user can be connected to a Windows computer via RDP at a time. A Windows Server with RDS (Remote Desktop Services) is required for multiple users.
2. How do I secure my RDP connection?
ANS: – Use strong passwords, enable Network Level Authentication (NLA), configure firewalls, and consider using VPNs and RDP gateways for additional security.
3. What should I do if I encounter an RDP connection error?
ANS: – Check the network connection, ensure the computer is powered on and accessible, verify the IP address, and make sure the user has RDP permissions.
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WRITTEN BY Noopur Shrivastava
Noopur Shrivastava works as a Research Associate at CloudThat. She is focused on gaining knowledge of the Cloud environment. Noopur loves learning about new technology and trying out different approaches to problem-solving.
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